If you are planning on serving food at your event, it must be through a catering company unless you are making baked goods. If you initially log in more than two weeks into the semester, you will also need to email complete the access request. All you will need to do is send an email to with your reservation number. If you would like to make changes to a request that has been already submitted, please do not submit another request.The Room Set-Ups and Capacities sheet gives a general overview of many of the more popular locations on campus to hold events. Different locations on campus have different maximum occupancies. When hosting an event, make sure to reserve a location big enough to accommodate all attendees.If you don’t have an exact space in mind and need help in the event planning process, you can always reach out to Event and Conference Services ( ) for help.You can use your organization’s chartstring number to pay for their services. There are many talented designers on the commonvision staff, and special pricing is available to student organizations. commonvision, UMBC’s on-campus design, animation, and print center, can help with advertising, designing, and promoting your event.Please refer to the funding and chartstring section for more information. See the Green Eco-Event Guide for tips for sustainable events. SGA can help fund your event and make it more eco-friendly.The Student Affairs Business Services Center can let you know what funds are available in your organization’s account, help with purchasing items needed for your event, and help you secure required copyrights to show movies.Note that any performer who is not affiliated directly with UMBC (student, staff, or faculty) must fill out a contract, regardless of whether or not the performer is being paid.
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